Tours 4 ltd - How to Organise a Sports Tour or Group Travel
Everybody loves to go on tour, but even with the best intentions not every tour group manages it. Organising a stag weekend, hen weekend, sports tour, school trip or a university tour can be very demanding and a lot of hard work, especially if you try to organise it all yourself. There are government travel regulations to adhere to, travel and liability insurance issues, pressure on you to get the organisation spot on and quite frankly.where do you start? Here at Tours 4,
we are dedicated to helping you save time, effort and money, providing a first class group tours service at an affordable price.
It is never too early to start planning your
tour. Here at Tours 4 ltd we have organised sports tours and group travel for
a year in advance, however we have also organised tours up to two weeks before the departure date, so don't panic if you feel you have left it too late. Group leaders can contact us at any point in their tour preparation and our dedicated tour managers will be glad to help.
This brief guide on how to organise a tour should give your tour the best possible start and prepare you for some of the things you need to do. Remember our dedicated
tour managers can help you every step of the way, just call the office on
and we'll get back to you within 24 hours to talk you through your tour options.
Below is a bullet point guide to organising a tour with more detailed information underneath.
1 - Preparation
Appoint a tour committee if required.
Choose a destination, budget, dates and general ideas.
Contact Tours 4 to discuss your tour requirements and get a free quote.
2 - Promotion
Promote the tour to your group
Start a fundraising drive and research sponsorship
Finalise numbers and collect deposits in good time
3 - Administration
Sort out the final tour administration,
Check Passports,EHIC's, Insurance etc.
Collect final payment from all tourists
Relax! You've done everything.
Read on to find out how to make your tour preparations take off.
Tour Committee
Some groups and clubs have only one person responsible for organising their group tour but if there are a few people
who want to organise it or if you are planning a long-haul
tour then it's a good idea to get a committee together to sort out who deals with the following tasks:
Working with
tour managers and taking
overall responsibility
(Main organiser)
Collecting deposits and all subsequent monies from the group. (Payment organiser)
Arranging tour clothing (Tour stash organiser)
Promoting the tour
(Promotions organiser)
Completing tour admin: tour forms, room lists, checking documents etc. (Main organiser)
Fundraising ideas and sponsorship (Promotions organiser)
Our dedicated Group Tour Managers can do as much or as little of your tour planning as you need. Most groups however, ask Tours 4
to organise the entire tour because it saves them a lot of time, hassle and money and ensures that your tour goes smoothly from start to finish. Whatever help you need, Tours 4 can provide it.
Tour Brainstorming Session
Get together with your tour committee or some of the tour party and think about the following:
Destination ideas
Dates or approximate month of tour
Approximate tour numbers
Accommodation preference
Travel option
Extra excursion options and activities eg. Fixtures, Karting, Theme Park.
When do you want to go on tour?
Many groups tour on the same weekend every year to avoid confusion, or some make sure that it coincides with a particular tournament, event or holiday. Make sure you choose a date which doesn't clash with existing group commitments. If you are planning an adult tour, then you might have to keep the number of days off work to a minimum, which would make a long weekend or bank holiday ideal
tour times. If you have a youth group, then school holidays and bank holidays are the best option, although make sure you plan early so as to avoid any family holidays that may be booked.
Where would you like to go?
Several factors can influence your final tour destination including budget, numbers and dates. Here at Tours 4, our tour managers can help you decide which destination would be best for your group. Whether you have a school, student or adult group it is important to get the right balance on your tour so that everyone can enjoy themselves. You also need to think about how you are going to travel to your tour destination.
How will you get to your destination?
Coach tours are very popular for group tours in the UK , Ireland , France , Holland and Belgium and are ideal for large groups or teams on a tight budget. However low-cost airlines fly from most regional airports and prices are usually very reasonable. You can either take advantage of the low-cost flights by booking them yourself or you can leave everything to Tours 4
and we can handle your flight bookings for you through our ATOL licensed travel partners Global Travel Group plc.
What is your budget?
Any group can afford a
tour with the right amount of planning and preparation. You need to decide an average amount which everyone in the group will be able to afford. You may decide that certain people could pay more in order to subsidise others, or that the club can subsidise the trip for certain people. It is best to ensure that the monies paid by tourists covers the basic cost of the tour, and any sponsorship and fundraising pays for 'extras' such as meals, excursions or tour clothing.
Contact Tours 4
It is always good to have a rough idea of your tour requirements but even if you don't you can contact Tours 4 and we will help you with your organisation, whatever stage of tour planning you are at. Contact Tours 4
by phone on
or via email on and our group travel managers will be happy to help.
Tour Quote and Itinerary
When we receive your tour request our group travel managers will formulate a quote for your group which should normally take no longer than 48 hours. It is always difficult to estimate numbers so we provide tour costs for various numbers. For example if you think you will get 30 people on tour we will provide you with tour costs if 25, 30 or 35 people travel, the more people you get on tour the cheaper the tour becomes. This makes things easier for you as sometimes, even with the best intentions, numbers can be lower than expected. Make sure you check the quote and sample itinerary thoroughly and show your fellow tourists.
Tour Payment Plan
Once you confirm that you would like to book the tour, first read our Terms and Conditions, then return the Tours 4 ltd booking form with a current namelist of your tour party and a deposit payment for each person. The deposit varies with each tour but is normally around &50 per person unless we are booking flights for your tour in which case we would need a smaller deposit but full payment for the flight. Full details of your payment plan will be sent with your tour quote. It is a good idea to use the club, school or group bank account to simplify the payment process. As soon as your deposit is received, your tour arrangements will be confirmed and we will start to confirm accommodation and travel bookings, fixtures or tournament entry and any other requirements.
Your payment plan will give you a final payment date which is also the best time to finalise room lists and inform us of any possible alterations. If you need extra places or want to release some places then please let your tour manager know as soon as possible so that we can confirm availability and ensure that the hotel or airline don't apply any surcharges.
Now that the Tours 4
team are looking after you, you can forget all your worries about the accommodation, transport, timings, activities, sports etc, allowing you to concentrate on things at your end such as confirming room lists, arranging kit and organising fund raising.
Tour Administration
Here at Tours 4 we can organise your sports tour, school tour or student group tour from start to finish, all you have to take care of are a few basic bits of tour administration and tell your team about the tour. You can download our
to check that you have completed all the tour admin you need to.
Travel Insurance
Travel Insurance covering your
activities is highly recommended on all of our tours and Tours 4 can provide you with a highly competitive quote through our insurance partners Endsleigh. If you are organising a rugby tour the RFU insist that all players have adequate insurance in order to gain RFU permission to tour.
can also arrange your touring kit through our tour clothing partners Kukri.
Fundraising
Fundraising can make a huge difference to your tour costs and create some great publicity for your group. It is best not to rely on fundraising to pay for the basics of your trip, but anything extra that you have from your efforts can pay for some brilliant extras. Once you have reserved your trip Tours 4 ltd will give you specific advice about fund raising. We benefit from discounts with several fund raising companies, discounts which we pass on to you. This enables you to buy fundraising materials, such as scratch cards and race nights. We also have a few ideas of our own which have been popular in the past which could help you.
Sponsorship
Sponsorship is another welcome source of money. Some groups have more of a benefactor than a sponsor where money is simply donated. Check whether any of your tourists (or their parents) have successful companies which may be able to make a donation but it's important not to harangue people into donating. Sponsorship is more specific, as the sponsor will expect some exposure in return for their input. One obvious thing that someone could sponsor is the kit: they pay for the kit, and in return their name and logo is printed on the shirts. Other sponsors may prefer exposure throughout the rest of the year rather than when you are on tour, but you could still use their contributions towards your trip. You might be able to get them to make a contribution in exchange for advertising space around your pitch or in the match programme throughout the season for example. Or local bars or restaurants might be willing sponsors in exchange for your patronage throughout the year.
It may seem like there is a lot to do to get your travel plans underway but with a bit of organisation and some help from Tours 4,
organising a group tour can be an incredibly rewarding experience. We'll help you organise your tour from start to finish and save you time, effort and money in the process.
Get in contact with a group tour manager now, for a free quote and more advice on your tour planning and preparation.
Halsbury Travel member of the School Travel Forum.
Tours 4 Sport, Halsbury Travel Ltd, 35 Churchill Way, Colwick Business Estate, Nottingham, NG42HFhow to be a qualified tour guide_百度文库
两大类热门资源免费畅读
续费一年阅读会员，立省24元！
评价文档：
喜欢此文档的还喜欢
how to be a qualified tour guide
h​o​w​ ​t​o​ ​b​e​ ​a​ ​t​o​u​r​ ​g​u​i​d​e
阅读已结束，如果下载本文需要使用
想免费下载本文？
把文档贴到Blog、BBS或个人站等：
普通尺寸(450*500pix)
较大尺寸(630*500pix)
你可能喜欢
20080份文档GET UPDATES BY EMAIL
Enter your email below to get exclusive access to our best articles and tips before everybody else.
Yesterday Microsoft released the first preview release of Windows 8, and we spent all night testing it out and diving into how it all works. Here’s our review, and the normal How-To Geek style screenshot tour, with loads and loads of pictures.
Note: this article was so incredibly long that we broke it up into multiple pages, which isn’t something we do often.
So What’s New in Windows 8?
There’s a ton of new stuff in Windows 8, but the biggest change that you’ll notice right away is the addition of the new tile-based Metro interface, which you can see in the screenshot above. Keep in mind that this is the developer preview release, which means it’s nowhere near finished, and you should definitely not install this on your primary PC.
We’ll go into loads of detail about everything as you read further, but first here’s a quick list of just some of the new features:
Metro Interface – the new default interface in Windows 8, keep reading for everything about this.
Faster Boot Times – Windows 8 will boot much faster than Windows 7, thanks to a partial hibernation mode and a lot of improvements in the loading process. On my old Dell laptop, it boots in less than 10 seconds – on new machines, it’s crazy fast.
Less Memory Usage than Windows 7. That’s right. Microsoft is saying that not only will this version use less RAM than Win7, it also uses less running processes.
Windows Explorer overhauled, now has the Ribbon UI, Revamped File Copying, and ISO mounting.
In-Place PC Refresh will reload Windows in just a couple of clicks, keeping your files intact.
ARM processors are now supported, which will lead to an entirely new class of low-power, battery-efficient tablets.
Hyper-V is now part of Windows – so now you can create virtual machines easily without installing anything extra.
Taskbar can now span multiple monitors – this very simple feature has finally made it into Windows.
Wallpaper can now span multiple monitors – yet another feature that should have been around 10 years ago.
Universal Spell Check across Metro applications.
Windows Live Integration for Sync, Mail, Skydrive lets you sync all your settings across your PCs, including your files, mail, and photos. The sync is available in the preview, but the Skydrive and Mail are not yet.
Windows Store will let you purchase Windows apps all in a single place.
New Task Manager is completely revamped with much better tools, including a way to disable startup applications, track application resource usage over time, and even easily restart Windows Explorer.
There’s way more changes all over the place, and we’ll try and cover as much as possible, but there’s no way we can get everything. Not to mention the fact that this is a preview, so there’s probably a whole lot more coming in the beta.
How Can I Get Windows 8?
First, you’ll want to make sure that your PC can run Windows 8, and thankfully the Windows 8 system requirements are basically the same as Windows 7. You can probably get away with installing this on a PC with lousy specs, but obviously you’ll have a better experience on a faster machine. Here’s the specs:
1 gigahertz (GHz) or faster 32-bit (x86) or 64-bit (x64) processor
1 gigabyte (GB) RAM (32-bit) or 2 GB RAM (64-bit)
16 GB available hard disk space (32-bit) or 20 GB (64-bit)
DirectX 9 graphics device with WDDM 1.0 or higher driver
Taking advantage of touch input requires a screen that supports multi-touch
The key thing to note is that you don’t need a touch device to install Windows 8. Keyboard and mouse will work just fine.
Just head to
and download the ISO images from the page. Then head to the Microsoft Store page and , which can put the ISO image onto a bootable flash drive for installation—all you have to do is choose the ISO, choose the drive, and wait for it to finish copying.
The setup process is nearly identical to Windows 7, so we’re not going to go into detail about it here. We’ll assume if you’re installing Windows 8 that you’re not a newb, and as such you shouldn’t need any help clicking through a couple of installer screens.
Various Install Notes:
We were not able to get it working in VMware Workstation or Virtual PC.
If you do want to virtualize, try VirtualBox. Many readers reported luck with this.
You don’t need a product key or a login to download or install Windows 8.
The preview release is supposed to auto-update. There’s no word on when the Beta release will be out, or whether it will automatically upgrade.
The preview release does not have Media Center included. Microsoft says that it will be a part of Windows 8 though.
If you want to disable Metro UI entirely, you can open up the registry editor and change the value of RPEnabled to 0 instead of 1 at the following key: (via )
HKEY_CURRENT_USER\Software\Microsoft\Windows\CurrentVersion\Explorer\
Note that we’re not recommending this, because it makes installing Windows 8 fairly pointless.
If you’re using Internet Explorer from the Metro pane, you’ll notice that Flash doesn’t work. This is actually by design – no plugins in the Metro IE.
Good luck, and make sure to let us know in the comments how you fare.
What’s This Metro Interface All About?
Metro is a tile-based interface focused on being clean and simple, with simple icons and beautiful typography instead of the typical shadows and raised button interfaces that we’re used to. Many tiles are more than just an application launcher, they contain live data that updates automatically—a weather tile will automatically show the latest weather report, a news title will scroll the latest from your feeds, the social widget will show the latest photos from Facebook, and your stock ticker will automatically show you what those greedy Wall Street people are up to.
This interface was first released on Windows Phone, and while it’s definitely ideal for a touchscreen environment, it’s also quite usable with the keyboard and mouse—though you will find that scrolling multiple pages is much more tedious using just the mouse than using a simple swipe on the screen.
Metro Features
Universal Sharing across applications allows applications to easily share files or text with cloud services (and each other). You can load a picture from Facebook into a photo editing app, then share it on Twitter once you’re done. And it’s all hooked into the common file open dialogs, and the new Share feature.
Universal Search allows applications to register with the global search in the Metro interface, so you can search across any application that supports it.
Hardware Acceleration – all Metro applications are automatically hardware accelerated, making the entire experience much more smooth.
Process Suspending – Windows can automatically suspend Metro applications for better battery life when they aren’t being used.
New WindowsRT runtime provides these features to any application in almost any language, with almost no extra code. That means existing applications can be easily modified to connect to social networks without writing any networking code.
To bring up the Metro Start screen when you’re in any other application, just hit the Windows button.
The main Start screen is also a complete replacement for the Windows 7 Taskbar—you can just start typing at any point while viewing the main Metro Start screen and you’ll be able to quickly find any application on your system the same way that you could on Windows 7.
Metro Keyboard Shortcuts
These are a few keyboard shortcuts that I’ve personally been using. There’s others, but I haven’t figured out whether they work for mouse/keyboard mode or only if you’re using a touch screen with a keyboard also connected, so I won’t include them.
Windows+F – Opens File Search
Windows+C – Opens Charms Bar
Windows+I – Opens Settings
Windows+Q – Opens App Search pane
Windows+W – Opens Settings Search app
Windows+Z – Opens App Bar
If you aren’t at the Start screen, all you have to do is hit the Windows key to get back to the screen, and then start typing to launch an application—it’s the same set of keystrokes you would use before, but a different interface.
Back on the main Metro screen, you can easily click and drag to move items around on the screen. If you’re using a touch interface, you can do the same thing with your fingers. You can even zoom out using a Pinch gesture to see all of the items on the screen without having to scroll—as far as we can tell, there’s no way to do that in the mouse-only interface, but if you know how to do that, please leave a comment and tell us how.
If you right-click on a tile you’ll see a check box—if you’re using the touch interface you can nudge the tile up or down…
Which will enable a menu at the bottom of the screen. Depending on what tile you’ve selected, you’ll either get items to make it Larger, Smaller, Uninstall it, Pin it, or Unpin it.
If you were to click on a regular application like Task Manager or the command prompt, you’ also get some extra items like Run as Administrator, which is pretty useful for many system tasks.
Some of the tiles will open up a Metro-style application, which is always full screen. The Weather application can be customized for your location, and you can even pin multiple weather tiles to the home screen for multiple locations.
You might notice the purple bar on the left hand side of the screen—that’s very important. Whenever you’re in a Metro application using a touch interface, you can swipe from the left side to flip between applications. Keep swiping left to cycle through all of the applications. This is roughly the same as using Win+Tab, which works differently in Windows 8 than it did in Windows 7. You can, of course, still use Alt+Tab the way you always did.
If you swipe from the left and then drop the thumbnail into the screen, you can actually dock two separate full-screen applications into the same screen—notice the green line in the middle of the two applications below. On the left is the news feed, and the right is a photo application. You can switch which side of the screen has the “sidebar” application, or switch which application is on either side. What you can’t do, however, is adjust them to be 50/50, it’s a fixed ratio.
Swiping from the right side will pull up another menu, which they call the “Charms” menu. Yes, that’s a very silly name. This allows you to get to various functions like Search, Share, or Settings, and this works across the board in Metro applications. You’ll most likely use this feature most often to search and share from within applications—for instance, if you were viewing a photo and wanted to share it on Facebook, or if you needed to do a search through an application for a file.
If you’re using the keyboard and mouse, you can use the Win+C menu to pull up the same menu, except in the lower left-hand corner. Oddly, you can also move your mouse to the lower left corner of the screen, and the menu will show up—in fact, this works whether you are in the Metro interface or back on the Windows 7 style Taskbar.
Here’s a closer view of the menu:
Keep reading for the rest of the review, including the new Windows 8 Explorer, Task Manager, the new Control Panel, and a bunch more.
Next page:
Published 09/14/11
GET ARTICLES BY EMAIL
Enter your email address to get our daily newsletter.
Get exclusive articles before everybody else.
Get downloadable ebooks for free!
Get geeky trivia, fun facts, and much more.
Enter Your Email Here to Get Access for Free:
Go check your email!